The Board of Directors meets the second Friday of every month with the exception of July and August.  Meetings alternate between 22 Cornwallis Street in Kentville and the Nova Scotia Community College campus in Middleton.

Board meetings are scheduled not to exceed two hours in duration. The President, in consultation with the Executive Director, prepares the agenda.  Any member may submit agenda items, normally a week in advance of the meeting, to the Executive Director. Minutes of the previous meeting are distributed to Board members two weeks in advance of each Board meeting.  Staff, Committee and Program reports will be circulated a week in advance of the meeting.  Acronyms will not be used in the minutes.

All Board members receive a copy of the Memorandum of Association, by-laws or constitution under which the association is incorporated, and a written job description at inauguration. 

The Board has approved policies outlining its expectations in the following areas:

The VCLA policy manual contains all approved organizational policies. The Board receives regular financial reports and monitors the performance of the Association in relation to its budget.